To manually prevent email duplication in Outlook, you can take several steps: carefully review emails before sending, enable "Conversation View" to spot repetitive messages within a thread, and use the "Clean Up Conversation" feature to automatically remove redundant emails. Additionally, ensure your email rules are properly configured to avoid accidental duplication when forwarding or copying messages. However, these manual methods can be time-consuming and labor-intensive.
For a more efficient and automated solution, consider using the SysInfo Outlook Duplicate Remover, a reliable and secure tool specifically designed to eliminate duplicate mailbox items. This software effectively identifies duplicates in PST file emails, contacts, calendars, tasks, and journals. It also allows you to detect and remove duplicate items across multiple PST files quickly and effortlessly.
Follow these steps to remove duplicate emails from Outlook PST:
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Install and Run: Download, install, and launch SysInfo Outlook Duplicate Remover on your system.
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Browse PST Files: Select the PST files from your computer and click Next.
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Choose Folders: Select the desired folders from the tree structure and preview their contents.
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Set Comparison Criteria: Use the built-in features and comparison criteria to customize the duplicate removal process.
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Select Save Location: Choose the destination folder where you want to save the cleaned PST file.
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Start the Process: Finally, click the Convert button to begin removing duplicate items.